Program Manager - Illustration (FT)

STATUS: Full time, 10 months, half time 2 months.
DEPARTMENT: Illustration.
REPORTS TO: Department Chair.
SUPERVISES: N/A.
FLSA STATUS: Exempt.
POSITION DESCRIPTION: The Program Manager is responsible for providing administrative support to the Chair and faculty of the academic department to which they are assigned.
The Department Administrator reports primary to the Chair of Department, with a secondary reporting structure linked to the office of Academic Affairs.
POSITION ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS: Perform a wide variety of administrative tasks in support of the Chair and faculty.
Provide reports, surveys, and information as requested by the Office of Academic Affairs or other administrative offices.
Serve in a liaison function between the department Chair, faculty, students, and administration.
Assist the Chair with the preparation and management of the departmental budget.
Coordinate departmental purchasing of supplies and materials.
Assist the Chair with hiring of adjunct faculty and timely and accurate processing of related forms Recruit, train, schedule and supervise work study students.
Organize and maintain all administrative records pertaining to the department including tracking budgetary information (travel expenses, purchasing materials, work study and model time sheets, etc.
) and student records (including review scores and scholarship related matters).
Coordinate Chair, faculty, and student travel arrangements - as well as manage the related documentation (regarding budget expenditure, reimbursements, etc.
).
Coordinate the maintenance of the department digital visual archive.
Assist Chair with course scheduling and room assignments.
Assist Chair in various projects as they arise that could include exhibits, special programs, scheduling special meetings, and other activities related to the department.
Research (on the web and other sources) curricula matters, benchmarking competitive programs, international design competitions, etc.
, and writing the relevant summaries.
Coordinate and manage student submissions for design competitions.
Work with the department Chair and faculty to develop the department’s monthly reports for submission to both the Academic Affairs Office and Institutional Advancement.
Edit faculty and Chair’s correspondence as required.
Coordinate visiting faculty and other VIP visits.
Take meeting minutes and create reports as required.
Any additional department-specific duties as required.
QUALIFICATIONS: Energetic, enthusiastic, and proactive candidate.
Self-motivated and capable of working in a fast-paced environment.
Executive and/or administrative assistant experience in either business or academia.
Have outstanding writing ability and computer skills (proficiency in Microsoft Office software essential).
Expertise in image management software, including Adobe Photoshop.
Excellent organizational and interpersonal skills.
Maturity to manage confidential student and faculty matters.
Flexibility to work in a highly diverse team of talented and creative people.
WORK ENVIRONMENT: This job operates in a professional office and college campus environment.
The noise level in the work environment is usually moderate.
The employee is occasionally exposed to outside weather conditions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to maintain a stationary position, use a computer and other office equipment, and communicate effectively in person, by phone, and virtually.
Frequent interaction with others, including staff, faculty, students and third parties is required.
The employee may occasionally be required to move files or other objects weighing up to 25 pounds, including from low and high places.
The ability to move around within the office and between buildings on campus, attend off-site meetings and events, and travel between Ford Campus site to Taubman Center site are required.
CCS will make reasonable accommodations that will allow individuals with disabilities to perform the essential functions.
ABOUT CCS: College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world.
CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success.
CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools.
The College currently enrolls more than 1,400 undergraduate and graduate students, approximately 7% of whom are international students from more than 30 countries.
CCS offers a Bachelor of Fine Arts in 13 majors: Advertising, Communication Design, Entertainment Arts: Animation, Concept Design, Game, Fashion Design, Film, Illustration, Interdisciplinary Art + Design, Interior Design, Photography, Product Design, Studio Art & Crafts, and Transportation Design and an Art Education Teacher Certification program.
It also offers a Master of Arts and a Master of Fine Arts in four majors: Art Education, Color and Materials Design, Interdisciplinary Design Studies, Transportation Design, and User Experience Design.
To apply: Applicants are encouraged to apply immediately.
The search will close when a suitable candidate is hired.
Interested candidates should submit the following in PDF format: Resume and a letter of application should be submitted to: hr@collegeforcreativestudies.
edu The College for Creative Studies, a leading college of art and design, represents a community composed of individuals with many perspectives, personal experiences, values, identities and worldviews and we value the diversity this brings to our organization.
CCS is an Equal Opportunity Employer committed to a diverse and inclusive workforce.
We consider applicants for all positions without regard to age, race, color, national origin, religion, sex, sexual orientation, gender identity, marital or veteran status, disability or any other legally protected status.
The College for Creative Studies subscribes to the principle of equal opportunity in its employment, admissions and educational practices and strives to provide an environment and workplace free from unlawful harassment or discrimination.
Diversity, Equity and Inclusion are part of our Core Institutional Values and we encourage applications from all individuals.