*JOB GOAL*: To efficiently and effectively perform all secretarial duties appropriate and required for the management of the Academic Services Office.
*REPORTS TO*: Director of of Academic Services
*CLASSIFICATION*: Exempt, non-union, salaried position
*WORK YEAR*: Fifty-two (52) weeks, eight (8) hours per day
*SALARY*: Based on education, experience, and skill level
*QUALIFICATIONS*:
* Associates degree or equivalent combination of experience and education
* Minimum of three (3) years recent clerical experience, preferably in public education
* Ability to develop and maintain effective, efficient office management systems with highly developed skill in organizing and planning
* Ability to work with all staff in a professional and supportive manner
* Ability to handle delegated administrative details and requests for information
* Proficient in Google Workspace, Adobe Acrobat and to a minimal extent Microsoft Office
* Excellent written language skills; particularly spelling, punctuation, and grammar/usage
* Ability to create and write clearly and concisely to include accuracy while keyboarding - 60 wpm _preferred but not required_
* Excellent verbal telephone communication skills
* Ability and willingness to work with minimal supervision, take initiative, makes decisions using sound judgment (as appropriate and within scope of duties), and accept responsibility
*DUTIES INCLUDE (but not limited to):*
* Maintains strict confidentiality in all matters
* Perform a wide range of secretarial/administrative duties requiring independent judgment and decision-making for a productive, efficient, well-managed office
* Manages all written and verbal correspondence; and maintains records and files
* Prepares and organizes materials and meeting for a variety of committees, including accurate records for recommendations to the Board of Education
* Assist in the preparation of instructional staffing documentation
* Maintains budget accounts assigned to the Director of Academic Services
* Performs other duties as assigned by the Director of Academic Services
*PERFORMANCE RESPONSIBILITIES AND DUTIES:*
* Reviews all written correspondence; complies information for calendars and reports
* Organizes and prepares curriculum for K-12 Curriculum Committees
* Maintains correspondence, calendar and data files for all professional development activities including yearly update for SCECHS (State Continuing Education Clock Hours) and DPPD (District Provided Professional Development)
* Assists with the School of Choice program
* Demonstrates good public relations in handling affairs of the office
* Support other administrators and their assistants within the district
* Look at Director of Academic Services Secretary Monthly Checklist
* Cover Board of Education meetings when necessary
* Create POs in AS400
* Create yearly Grant Staffed Spreadsheet (included in preparation of instructional staffing)
* Create and submit all Teacher of the Year information to the District and the MISD
* Responsible for the 31A report that is due July 15th every year
* Monthly credit card reconciliations
* Create and update Mentor/Mentee spreadsheet and documentation
* Organize District Improvement Summit
* Cover expulsion hearings when necessary
* School Messenger/Text Blast and School Closing when necessary
* Annual Education Report-Create each building and district letters from the MiSchool Data Site
* Create Private Non-Profit documents and letters
* Coordinate communication with all departments in the Academic Services Office and among other departments
Job Type: Full-time
Benefits:
* 401(k)
* Dental insurance
* Employee assistance program
* Health insurance
* Life insurance
* Paid time off
* Retirement plan
* Vision insurance
Schedule:
* Day shift
* Monday to Friday
Ability to Relocate:
* Warren, MI: Relocate before starting work (Required)
Work Location: In person
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